Event Info > Festival in the Park > Vendor Fair and Health & Wellness Expo

Health & Wellness Expo and Vendor Fair

The Dempsey Challenge is seeking exhibitors for the 2010 event weekend.

All vendors must commit to two days:

Saturday, October 2        8:00 a.m. to 1:00 p.m.
Sunday, October 3        8:00 a.m. to 5:00 p.m.

Your table/exhibit has the potential for foot traffic exceeding 4000 people on each day of the event! This is a great opportunity to distribute product samples and coupons, conduct demonstrations, and build your client database.  Exhibitors in the Health & Wellness Expo must comply with the theme “Cancer Prevention and Early Detection” and must include an interactive component.  All other interested parties should apply for the Vendor Fair.  Every effort will be made to utilize space and create optimum display areas for all exhibitors.  Space will be allocated on a first-come, first-served basis.

For Health & Wellness Expo and Vendor Fair booths (two-day fee):
Size                For Profit      Not For Profit
10’ x 10’            $275            $125
10’ x 20’            $450            $225

For more information regarding the opportunity to reach thousands of participants, spectators and supporters through the Vendor Fair and Health & Wellness Expo, please contact Wendy Tardif at tardifw@cmhc.org for an application form.  Please include the following information in your email:

  1. Vendor Fair or Health & Wellness Expo (Health & Wellness must integrate with Cancer Prevention & Early Detection theme and have an interactive component.)
  2. Your name
  3. Your telephone number
  4. Description of your organization or business
  5. Brief description of your booth (i.e. pamphlets, give-a-ways, what makes it interactive?)

If you are interested in being the overall sponsor of either the Health & Wellness Expo or the Vendor Fair, please contact Wendy Tardif at tardifw@cmhc.org.

Here are some Frequently Asked Questions

DO YOU HAVE A NONPROFIT RATE?
Yes. The Dempsey Challenge encourages other Not-For-Profit organizations to participate at a discounted rate of $125 for one standard booth space, for two-days. Federal tax ID is required.

WHAT COMES WITH MY BOOTH?
Exhibitor space includes:

  • Two (2) 6-foot tables and two (2) chairs placed under a 10’ x 10’ tent
  • 10’x20’ tents will include four (4) 6-foot tables and four (4) chairs
  • Each exhibitor is encouraged to provide table covers and is responsible for the transport, set-up, and take-down of their exhibit and materials.
  • Banners may be hung from your tables and the booth pipe and drape. Materials may be distributed from your booth only. (Rate Card for extra services, such as power, will be provided)

HOW MANY PEOPLE CAN STAFF MY BOOTH?
You may bring as many people as you would like to staff your booth. We do encourage you to carpool whenever possible.

BOOTH ASSIGNMENTS
Every effort will be made to accommodate special requests concerning your booth location. Assignments will be made on a first-come, first-served basis, and full payment is the only way to “reserve” your booth space. We also retain the right to shift booth locations if special needs arise, including national partner exhibit needs.

HOW MANY PEOPLE ATTEND THE CHALLENGE?
We anticipate over 4,000 participants and specatators BOTH days (over 7000 participants total). Most participants bring friends/family to share the experience so traffic to your booth is high.

MEALS
The Festival in the Park will feature local concessionaires, with food and beverage for purchase. PLEASE NOTE: Meals are not included in your booth fee.

RESTRICTED PRODUCTS
Sampling: All food and beverage sampling must be approved by The Dempsey Challenge. If your exhibit display includes sampling, you will need to contact the Event Manager at tardifw@cmhc.org.

TRAVEL & LODGING
For up-to-date information visit www.dempseychallenge.org

WHAT IS YOUR CANCELLATION & REFUND POLICY?
Cancellations received on or before September 1, 2010 will be subject to a $100 processing fee. Cancellations received after September 1, 2010 will receive no refund.

INCLEMENT WEATHER
The Dempsey Challenge will not offer refunds due to bad weather.

EXHIBITOR PARKING
We will offer parking to Exhibitors. Detailed parking information will be sent out a few weeks prior to the event via e-mail.

PRODUCT/BRAND EXCLUSIVITY
The Dempsey Challenge will not guarantee exclusivity of product line or specific brands to any exhibitor and will make every effort to avoid sponsor conflicts. Applications are accepted on a first-come, first-served basis. We reserve the right to refuse a booth for the sale of any products we feel are not aligned with the goals of The Dempsey Challenge. Inappropriate products will be removed from the venue at our discretion.

APPLICATION DUE DATE
All completed applications must be submitted by SEPTEMBER 17, 2010.  Special exception may be granted based on availability, but cannot be guaranteed after this date.

DIRECTIONS/PARKING/LOADING
A letter outlining driving directions, parking locations, and updated load-in/load-out times will be distributed to all confirmed exhibitors a couple of weeks prior to the event.

CONTACT INFORMATION

Application Requests and Sponsorship Opportunities:
Wendy Tardif
(207) 795-5546
tardifw@cmhc.org


Dempsey Challenge